Eligible Borrowers
Students
Full-time Faculty, Academic Administrators and Co-Academics
Part-time Faculty
Staff
Researchers Affiliated with the Research Centers
Division of Continuing Education (DCE) Faculty members
Division of Continuing Education (DCE) Students
Alumni
Members of the Maronite Order of the Holy Virgin Mary
Library guests and visitors
Loans, Restrictions, Recalls and Lost Materials
Non-Circulating Materials
Short Loan and Restricted Materials
Course Reserves
High Priority Requests
Renewals Terms and Conditions
Recall of Library Materials
Charges, Overdue Materials and Penalties
Overdue Library Materials
Lost or Damaged Library Materials
Mutilation or Theft of Library Resources
All NDU-Louaize Libraries resources may be accessed and used within the confines of the library. In addition, many materials are available to be checked out of the library. The type of material and the library user’s category determine the loan period and other restrictions.
All current students and university employees (faculty, academic administrators, co-academic members, and staff) of Notre Dame University-Louaize (NDU), members of the Maronite Order of the Holy Virgin Mary, and NDU Alumni who have met the specified requirements, may borrow library materials. The library user must appear in-person and present a valid NDU identification card to check out books or other materials, No proxy borrowing will be allowed. The library user will be held responsible for all materials borrowed in their name.
Library users who are both students and employees of the University may only borrow materials using their employee identification card. All loans are renewable provided another user has not recalled the item.
Student borrowing privileges are determined by the class standing provided to the library by the Registrar’s Office. Freshmen, Sophomore and Junior students may borrow a maximum of 7 items for a period of two weeks or as specified in the section on loan restrictions and recalls.
Senior students may borrow a maximum of 10 items for a period of four weeks or as specified in the section: Loans, Restrictions, Recalls and Lost Materials. Graduate students may borrow a maximum of 15 items for a period of four weeks or as specified in the section: Loans, Restrictions, Recalls and Lost Materials.
- Full-time Faculty, Academic Administrators and Co-Academics
Full time faculty, academic administrators and co-academics may borrow a maximum of 30 items for the duration of the current semester or as specified in the section: Loans, Restrictions, Recalls and Lost Materials.
Part-time faculty may borrow a maximum of 15 items for the duration of the current semester or as specified in the section: Loans, Restrictions, Recalls and Lost Materials.
Staff members may borrow a maximum of 15 items for a period of four weeks or as specified in the section: Loans, Restrictions, Recalls and Lost Materials.
- Researchers Affiliated with the Research Centers
Researchers affiliated with NDU Research Centers may borrow a maximum of four items for a period of four weeks or as specified in the section: Loans, Restrictions, Recalls and Lost Materials. Borrowing privileges will be extended to researchers affiliated with the NDU Research Centers upon presentation of a letter, signed by the Director of the concerned Research Center and the Vice President for Sponsored Research and Development.
It is the responsibility of the Director of the concerned Research Center to inform the library at least one month in advance when a researcher will be terminating their relationship with the Research Center and that borrowing privileges should be withdrawn. The Research Center will be held responsible for all materials not returned to the library by their affiliated researchers.
- Division of Continuing Education (DCE) Faculty members
Division of Continuing Education (DCE) Faculty members may borrow a maximum of ten items for a period of four weeks or as specified in the section: Loans, Restrictions, Recalls and Lost Materials.
- Division of Continuing Education (DCE) Students
Currently enrolled Division of Continuing Education (DCE) students may borrow a maximum of two items for a period of two weeks from the DCE Library ONLY.
Notre Dame University-Louaize Alumni are allowed and encouraged to use the University library and are subject to the same rules and regulations that apply to all library users.
Alumni may access and use library materials within the library during regular operating hours. Borrowing privileges will be extended to alumni who are registered with the Alumni Affairs Office and who have paid a one-time deposit of USD 100 This deposit will be returned to the alumni member when all checked out items have been returned, any applicable fees have been paid and borrowing privileges have been suspended. Alumni who meet the above requirements may borrow a maximum of two items for a period of two weeks or as specified in the section: Loans, Restrictions, Recalls and Lost Materials. Alumni are not allowed to check out course reserve materials from the library. These materials may be accessed and used in the library.
- Members of the Maronite Order of the Holy Virgin Mary
Members of the Maronite Order of the Holy Virgin Mary may borrow a maximum of ten items for a period of four weeks or as specified in the section: Loans, Restrictions, Recalls and Lost Materials.
Guests and visitors are only allowed to access library books and materials within the confines of the library. No borrowing privileges are granted.
The following library materials do not circulate, however they may be accessed and used within the library:
• Newspapers
• The most currently received issue of a periodical or magazine
• Reference books
• NDU theses
• Closed Circulation materials
• Special Collections materials
• Upon request, all non-circulating materials housed at another campus library may be brought to the user’s campus library for consultation within the library only.
- Short Loan and Restricted Materials
The following library materials have restricted loan periods as noted:
• Books classified as Art and Architecture (700-790) circulate to students for one week.
• Bound periodical volumes (maximum of two) circulate only to faculty, academic administrators and co-academics for one week.
• Bound periodical volumes (maximum of two) circulate only to graduate students for three days.
• The most recently received issue of a journal or magazine does NOT circulate. • Older copies of journal or magazine issues (maximum of two issues per title and six issues total) circulate only to faculty, academic administrators and co-academics for one week.
• Videocassettes and DVDs circulate for one week. At the Mariam and Youssef Library only, facilities are available for library users to view videocassettes and DVDs within the confines of the library.
• Materials located at the Marian Studies Center Library circulate only to members of the Maronite Order of the Holy Virgin Mary and to NDU Faculty members for four weeks. All other users must use these materials on-site.
Course reserves are placed on short-term loan periods at an instructor's request so that all students in a class may have an opportunity to read or review the materials. These materials are available on request at the Circulation Desk. Library users must have their current NDU identification card and know the instructor's name and the course title to ask for these materials.
The policies concerning the circulation of Course Reserves materials apply to students, faculty, academic administrators, co-academics, staff, and members of the Mariamite Order, and are as follows:
• Open reserve books and materials circulate for 3 days, 7 days or overnight according to the requirements of the instructor placing the materials on reserve. Overnight reserve books and materials must be returned to the library not later than 9:00 a.m. of the next working day.
• Closed reserve books and materials do not circulate outside the Library unless the instructor who placed the materials on reserve provides written permission.
Library users may reserve materials daily for overnight use by registering their names at the Circulation Desk. Materials will be handed out on a first-come, first-served basis. A valid NDU identification card must be submitted to check out reserve materials.
Alumni are not allowed to check out course reserve materials from the library. These materials may be accessed and used in the library.
Items listed in the Library Catalog as In Process or On Order may be requested to be cataloged as High Priority by filling out a form at the Circulation Desk.
- Renewals Terms and Conditions
• All items can be renewed by eligible borrowers provided they are not overdue or have been reserved by the library or by another user.
• Overdue items may be renewed once outstanding library fines are settled.
• Outstanding library fines will prohibit online self-renewal.
At the request of another library user, any library item may be recalled at any time, from any user. Normally, the current borrower will be allowed one week to return the item(s) to the library where they will be held for the requester for one week. Borrowers may be requested to return an item within a shorter time period. If an instructor requests an item to be placed on Reserve for class use, the item may be recalled immediately, regardless of when it is due and who has it. Overdue fines of USD 2 per item, per day, will be charged if recalled items are not returned when requested.
Fines are charged for overdue or lost library materials and borrowing privileges will be suspended for any library user with overdue items or outstanding fines. It is the responsibility of the library user to be aware of the due dates for borrowed items and return them on time. Failure to receive notification does not relieve the borrower of the obligation to return materials when they are due. Daily fines will begin accumulating the day after the item is due.
The fines for overdue items are as follows:
• Regular circulating materials: USD 1 per item, per day
• Course Reserve materials: USD 2 per item, per day
• Recalled materials: USD 2 per item, per day
• All other library materials: USD 1 per item, per day
Library materials that are more than four weeks overdue will be presumed lost and charged for accordingly. Students must pay all outstanding library fees before the University will issue transcripts, diplomas, or allow class registration for the next semester. Faculty, academic administrators, co-academics or staff members may have the library fees deducted from their paycheck or have their final paycheck stopped until all fees are paid. Clearances will not be provided to library users until all checked out items are returned to the library and all outstanding charges are paid.
- Lost or Damaged Library Materials
A library user who loses, damages, or is unable to return library materials for any reason, will be charged a replacement fee. Library materials that are more than four weeks overdue will be presumed lost and charged for accordingly. The replacement fee for lost or damaged materials will be determined by the costs associated with replacing the item, plus any accumulated fines. If the user pays these fees and then returns the item within 3 months, the replacement fee, minus the accumulated overdue fines, will be refunded.
Students must pay all outstanding library fees before the University will issue transcripts, diplomas, or allow class registration for the next semester. Faculty, academic administrators, co-academics or staff members may have the library fees deducted from their paycheck or have their final paycheck stopped until all fees are paid. Clearances will not be provided to library users until all checked out items are returned to the library and all outstanding charges are paid.
- Mutilation or Theft of Library Resources
Mutilation or theft of library resources will incur disciplinary action, including suspension of borrowing privileges. In addition, the responsible party will be charged for the repair or replacement of the materials as described in the section on lost library materials. Mutilation includes, but is not limited to, cutting or tearing paper-based materials, writing or highlighting in books or other materials, and damaging audio/visual and computer resources.
Library users are held responsible for all library materials borrowed in their name. It is the responsibility of the user to notify the library of any damage or mutilation of library materials, whether it occurred before or after they borrowed the materials, including damage caused by normal wear and tear, or they may be penalized.
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